Dan WillisWhether you’re planning a corporate Christmas party, a festive drinks reception, a family gathering or an end-of-year client event, the right musician can turn your celebration from average to unforgettable.
But with so many live entertainment options out there – from solo singers and jazz duos, to roaming bands and party DJs – how do you choose the act that fits your event perfectly?
Here’s a step-by-step guide to help you make the right call.
1. Define the Type of Event You’re Hosting
Start with the basics. Is your event…
- Formal – like a sit-down meal or black-tie reception?
- Casual – like a pub party, staff get-together or drinks mixer?
- Family-friendly – with a mix of ages and children attending?
- Late-night – with dancing and high energy expected?
Knowing the style of your event helps you narrow down the vibe you’re aiming for.
Formal? Think string duos, jazz trios, or classical singers.
Party atmosphere? Go for upbeat bands, DJs, or roaming groups.
Cosy and low-key? Solo singers, acoustic duos or pianists work perfectly.
2. Think About Your Audience
Your guests should be at the heart of your decision. Ask:
- What’s their age range?
- Will they want to dance, or just relax and socialise?
- Are you trying to impress clients, party with colleagues, or entertain friends?
For mixed age groups, opt for acts with broad setlists – bands that cover everything from Motown and disco to pop and rock work well.
For younger crowds, a DJ with live sax or percussion brings a modern twist.
For older guests or professional settings, instrumental acts and vocalists create a classy backdrop.
3. Consider Your Venue
The venue often determines what’s possible. Check:
- How much space is available for performers
- Noise limits or sound curfews
- Whether the venue has a sound system or if the performer needs to bring one
- Power supply access if you’re booking electric acts
If you’re in a small space or somewhere with restrictions, solo performers or acoustic duos are usually the safest bet.
4. Choose the Right Time for Live Music
Decide where in the evening you want live music to feature:
- Arrival / drinks reception – keep it light with jazz, acoustic or instrumental sets
- During dinner – background vocals, strings or harp work well
- After dinner / party – this is where the dancefloor-fillers come in
For full coverage, you can book multiple sets from the same act – many performers offer acoustic sets earlier in the evening, followed by livelier performances later on.
5. Match the Music to the Mood
Make sure the act’s style fits the overall energy of the event:
- Want guests singing along? Go for upbeat vocalists or roaming bands
- Want guests dancing? You’ll need a full band or high-energy DJ
- Want understated elegance? A solo pianist, harpist, or jazz duo sets the tone
- Want festive cheer? Book acts who can include Christmas classics in their setlist
Encore acts often offer festive medleys or bespoke setlists on request.
6. Check Reviews and Videos
Always check past reviews, watch performance videos, and read bios before you book.
Look out for:
- Performers with experience at Christmas events
- Flexibility to adapt to different venues and crowds
- A professional approach to punctuality, setup and dress code
On Encore, you can view reviews, setlists, availability and prices before you commit.
7. Book Early
Christmas is the busiest time of year for live performers. The best acts start filling up from late summer.
If you want choice and peace of mind, book by September or October, and for December weekends, the earlier the better!
Summary
Choosing the right performer for your Christmas celebration comes down to the type of event you’re hosting, the people attending, and the kind of atmosphere you want to create.
Whether you’re after background jazz, acoustic festive classics, or a high-energy band that gets the dancefloor moving, Encore Musicians has hundreds of vetted acts available across the UK. Enquire now for your perfect Christmas performer!